Expense control
- Can I use Expense Control without activating virtual cards?
- Can I limit the use of my employees' cards? Can I do this depending on the category?
- Can comments be made on expenses?
- Is it possible to pay with non-euro currencies?
- If you make a payment in a non-euro currency: which conversion is applied?
- Which roles are involved in Expense control?
- Is it possible to use Expense Control without having to deposit a balance on the associated account?
- Can a card be blocked if it is lost or stolen?
- Grant access for expense control
- Can Sesame cards be used to pay on websites?
- Can I re-assign cards or users to other employees?
- Do my employees have access to information about available funds when making expenses, or is this information reserved for higher roles only?
- What information is displayed in the Summary section?
- I need to verify my identity to access Card and Expense Management, how do I do this?
- How can I export my expenses?
- How can I manage reimbursements?
- How to assign users in Expense Control?
- How can I assign a card to a user?
- Where are the expense notes stored?
- How does Expense Control work?
- How to break down an expense?
- How to send your expenses to the Export Queue?
- How to set up Expense Control?
How can I manage reimbursements?
In the Reimbursements section, you'll see two types of employee expenses: personal expenses that employees must reimburse to the company, and professional expenses that they've paid in advance and the company needs to reimburse.
You can decide which expenses you want to address and how you resolve them.
When an expense appears with a negative balance, this indicates that the user has made a personal expense and needs to reimburse it to the company.
To manage this, click on the expense. You won't have access to the “Company Business Name,” “Category,” or “Payment” fields because it's a personal expense.
When an expense appears with a positive balance, this means the user has paid a professional expense out of their own pocket. To resolve this, select the expenses pending reimbursement, choose a payment method, and click on “Resolve.”