Expense control
- Can I use the Expense control tool without activating virtual cards?
- Can I limit the use of my employees’ cards? Can I do it by categories?
- Can I add multiple comments to an expense?
- Can I make payments in a currency other than euros with Expense control?
- What conversion is applied when making a payment in a currency other than euros?
- What roles exist in Expense control?
- Is it possible to use Expense control without having to load funds into the associated account?
- Is it possible to block a card if it is lost or stolen in Sesame’s Expense control?
- Grant access to Expense control
- Is it possible to use the cards on websites to make purchases?
- Can I reassign cards or users to other employees?
- Do my employees have access to information about available funds when making expenses, or is this information reserved for general roles only?
- What information is shown in the Summary section?
- Do I need to verify my identity to access Expense and Card management? How do I do it?
- How can I export my expenses?
- How can I manage a reimbursement?
- How can I assign users to Expense control?
- How can I assign a card to a user?
- Where are the expense notes stored?
- How does Expense control work?
- How can I break down an expense?
- How can I send expenses to the Export queue?
- How to set up Expense control?
- How do limits and periods work when assigning a card to an employee?
- What are company validators and how can I configure them?
- How can I download the report and expense receipts?
- I’ve been assigned as a company validator, how can I view the expenses I need to validate?
- How can I view the ticket of an already-exported expense?
- Can I export expenses that are still pending approval?
- Can I set approval levels for the expenses submitted by my team?
- How can I create approval teams and who are they made up of?
How can I download the report and expense receipts?
When you proceed to export expenses, the modal will notify you that you can download the report and that you’ll also receive an email once the download is ready.
In the Exported section, you’ll see a purple banner where you can either Download report again or Download report and receipts. Clicking the latter will download a .zip file containing:
- The report.
- Receipt photos in .jpg format.
In the report, you’ll now find a new column called "Receipt No.", which is generated by combining:
- The date.
- The export time.
- A sequential number starting at 001.
Example: if 3 expenses are exported on May 29, 2024, at 15:07, they will have the following names:
- 290520241507-001
- 290520241507-002
- 290520241507-003
The exported receipts will use this identifier as their filename.
Important: if you export expenses more than once, the original identification number will remain the same.