Expense control
- Can I use the Expense control tool without activating virtual cards?
- Can I limit the use of my employees’ cards? Can I do it by categories?
- Can I add multiple comments to an expense?
- Can I make payments in a currency other than euros with Expense control?
- What conversion is applied when making a payment in a currency other than euros?
- What roles exist in Expense control?
- Is it possible to use Expense control without having to load funds into the associated account?
- Is it possible to block a card if it is lost or stolen in Sesame’s Expense control?
- Grant access to Expense control
- Is it possible to use the cards on websites to make purchases?
- Can I reassign cards or users to other employees?
- Do my employees have access to information about available funds when making expenses, or is this information reserved for general roles only?
- What information is shown in the Summary section?
- Do I need to verify my identity to access Expense and Card management? How do I do it?
- How can I export my expenses?
- How can I manage a reimbursement?
- How can I assign users to Expense control?
- How can I assign a card to a user?
- Where are the expense notes stored?
- How does Expense control work?
- How can I break down an expense?
- How can I send expenses to the Export queue?
- How to set up Expense control?
- How do limits and periods work when assigning a card to an employee?
- What are company validators and how can I configure them?
- How can I download the report and expense receipts?
- I’ve been assigned as a company validator, how can I view the expenses I need to validate?
- How can I view the ticket of an already-exported expense?
- Can I export expenses that are still pending approval?
- Can I set approval levels for the expenses submitted by my team?
- How can I create approval teams and who are they made up of?
Grant access to Expense control
From Sesame’s Expense control tool, it is not possible to grant access to people outside your company to manage expenses.
However, if you want your colleagues to help you manage Expense control, you’ll need to give them access to the tool. There are two types of access for administering Expense control:
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Expense management: granting this access to an employee gives them full access to the Expense control tool, along with the authority to assign users, grant access to colleagues, and manage expenses.
- Expense and card management: granting this access to an employee gives them full access to the Expense control tool, along with the authority to assign users, grant access to colleagues, manage expenses, and create cards*.
Because this role allows employees to manage cards, they must provide their personal information. Make sure the data matches exactly what appears on their ID. To avoid errors, always include the international prefix with the phone number.
Next, you’ll need to give your consent. For this reason, you will receive a message on your phone with the employee’s details so you can approve it.
Once this process is complete, the employee will have full access to the tool. However, before they can start creating cards or granting access to others, they must first verify their identity.
*Feature availability depends on local conditions and may vary by country.