Expense control
- Can I use the Expense control tool without activating virtual cards?
- Can I limit the use of my employees’ cards? Can I do it by categories?
- Can I add multiple comments to an expense?
- Can I make payments in a currency other than euros with Expense control?
- What conversion is applied when making a payment in a currency other than euros?
- What roles exist in Expense control?
- Is it possible to use Expense control without having to load funds into the associated account?
- Is it possible to block a card if it is lost or stolen in Sesame’s Expense control?
- Grant access to Expense control
- Is it possible to use the cards on websites to make purchases?
- Can I reassign cards or users to other employees?
- Do my employees have access to information about available funds when making expenses, or is this information reserved for general roles only?
- What information is shown in the Summary section?
- Do I need to verify my identity to access Expense and Card management? How do I do it?
- How can I export my expenses?
- How can I manage a reimbursement?
- How can I assign users to Expense control?
- How can I assign a card to a user?
- Where are the expense notes stored?
- How does Expense control work?
- How can I break down an expense?
- How can I send expenses to the Export queue?
- How to set up Expense control?
- How do limits and periods work when assigning a card to an employee?
- What are company validators and how can I configure them?
- How can I download the report and expense receipts?
- I’ve been assigned as a company validator, how can I view the expenses I need to validate?
- How can I view the ticket of an already-exported expense?
- Can I export expenses that are still pending approval?
- Can I set approval levels for the expenses submitted by my team?
- How can I create approval teams and who are they made up of?
How do limits and periods work when assigning a card to an employee?
When assigning an Expense control card* to an employee, you’ll need to set both a spending limit and the period in which that limit is renewed: daily, weekly, monthly, or non-renewable.
Here’s how each period works:
- Daily: the balance is automatically renewed 24 hours after each expense.
- Weekly: the balance is renewed 7 days after the expense is made.
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Monthly: the balance is renewed 30 days after the exact date of the expense. For example:
- You assign a card with a monthly limit of €2,000.
- The employee spends €1,000 on June 5 → remaining balance: €1,000.
- On June 20, they spend another €500 → remaining balance: €500.
- On July 5, exactly 30 days after the first expense, the €1,000 spent on June 5 is automatically restored → new balance: €1,500.
- On July 20, the €500 from June 20 is restored → the card limit is back to €2,000.
This way, the limit is progressively renewed, allowing for more precise budget control.
- Non-renewable: these cards do not renew their balance. The available balance is unique, and once it’s spent, the card cannot be used again.
The maximum limit you can assign to a card in Sesame is €5,000
*Feature availability depends on local conditions and may vary by country.