Calendar configuration
- Discover Calendar configuration
- How can I create public holidays calendars?
- How many public holidays calendars can I create?
- How can I import public holidays and add them to the calendars I created?
- How are public holidays worked reflected?
- What types of schedules are compatible with the compensation of public holidays worked?
- How can I create absences?
- How can I set up absences?
- What types of work schedules can be assigned absences by days?
- What types of work schedules can be assigned absences by hours?
- How can I create a leave from work?
- How can I set up leaves from work?
- How can absences and leaves from work be requested on a daily or hourly basis?
- Can leaves from work be assigned on an hourly basis?
- Once I create time off, what can I do with it?
- Is it possible to choose when to activate time off in the calendar for the following year?
- Can I choose the expiry date for accrued time?
- How can I create and set up a holiday calendar?
- Can I duplicate a holiday calendar?
- How can I activate next year's holiday calendar?
- Can I set an expiration date for holidays in a given year?
- How can I change the date when employees can request holidays from last year?
- Who decides from which calendar days of time off and holidays are used up?
- If holidays haven't been taken, can they be removed from calendars?
- Can I see which employees are on holidays?
- Schedules compatible with full-day holidays
- What types of work schedules are not possible to assign with half-day weekly holidays (holidays per day)?
- Which schedules allow me to assign holidays by hours?
- What types of schedules are compatible with holidays due to seniority?
- What types of schedules are compatible with holidays set up with maximum time?
- What types of schedules are compatible with unlimited time holidays?
- Can holidays be set in hours?
- Can I configure how far in advance a holiday calendar will be available to employees, in days or months?
- How can I create a holidays calendar?
- How do I configure a custom holiday cycle for my company?
- How is the holiday cycle displayed in the calendar?
Once I create time off, what can I do with it?
Configuration >> Calendars >> Time off
There are different reasons why some employees may not be available on certain days or at certain times. This time off must be managed by the company to ensure proper day-to-day organization, which is why in Sesame it is fully customizable.
Sesame differentiates between leave from work and absence:
- Leave from work: any situation that prevents the employee from working for a period of time (illness, injury, accident, maternity, paternity, etc.).
- Absence: special occasions the employee can take (marriage, moving house, personal days, among others).
What can you do once time off has been created?
Once created, you can edit, disable, or delete it:
1. Edit: only certain fields can be modified. If you need to change fields that aren’t editable, you’ll have to delete the time off and create a new one with the desired configuration.
- Request for approval.
- Allow attaching supporting documents.
- Block time off requests by ranges.
2. Deactivate: this lets you temporarily deactivate time off, with the option to reactivate it later. In the time off overview, you’ll find a button to view disabled time off and restore it at any time.
3. Delete: you can permanently remove time off.
Steps to assign time off
- Go to the employee’s profile from the side menu.
- Click on the Time off tab.
- Select the Assign time off option.
- Select the day or range of days you want to assign.
- Choose the type of absence or leave from work that applies (moving days, illness of a family member, sick leave, personal leave, etc.).
- Save the changes.
Important!
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Only users with admin or manager accesses can assign time off directly from an employee’s profile.
- The employee will be able to view the assigned time off in their calendar within the mobile app.
- If you need to modify or delete time off, you can do so from the same Time off section in the employee’s profile.