Compensation
- Discover Compensation
- Migration from Overtime balance to Compensation: everything you need to know
- What are overtime policies and how do I create them?
- What is the difference between a time off, pay, and hybrid policy?
- How does the version history of a policy work?
- How do I assign employees to an overtime policy?
- What is the default overtime policy and how does it work?
- How do I manage the policies I've created?
- What are multiplier rules and how do I create them?
- How do I assign employees to a multiplier rule?
- What are categorization rules and how do I create them?
- What happens if I edit the paid clock in/out type associated with a categorization rule?
- How do I assign employees to a categorization rule?
- How do I manage the rules I've created?
- What is the "Prioritize" function and how does it work?
- What is the difference between multiplier rules and categorization rules?
- What are time margins and how do I create them?
- How do I assign employees to a time margin?
- How do I manage the time margins I've created?
- How do I compensate an employee's overtime balance?
- Does accumulated overtime (positive/negative) expire?
- Can I set a maximum limit on positive or negative overtime?
- Where can I view the movement history of an employee's balance?
- What are compensatory absence types?
- Can I customize the columns I see on the main Compensation screen?
- Where can I see the balance generated by each type of rule?
- How does overtime validation work?
- Who can validate or reject overtime requests?
- How do overtime policies, multiplier rules, categorization rules, time margins, and compensatory absence types relate to each other?
- If an employee has both multiplier and categorization rules, how are they combined in the calculation?
- Do time margins affect the calculation of multiplier and categorization rules, or are they independent?
- What is the difference between "validating" overtime and "adjusting" a balance? Can any manager do it?
What are time margins and how do I create them?
Time margins give flexibility to the overtime calculation, as they tell Sesame how many minutes of margin you allow in your employees' clock ins and clock outs without affecting their working day or generating overtime.
How to create a time margin step by step
Go to Configuration >> Time management >> Time margins and click "+Add". Next, you will need to choose which type of margin you want to create:
- Tolerance. These are the minutes of flexibility within the schedule or shift; they do not reduce the employee's working time. For example, tolerating up to 10 minutes of lateness at clock in without it counting against them.
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Overtime. These are the minutes that must be exceeded before extra time worked starts counting as overtime. For example, only counting as overtime the time exceeding 30 minutes after clock-out time.
Use the tolerance margin to give flexibility without penalising (for example, a few courtesy minutes at clock-in) and the overtime margin to decide when it becomes worthwhile to record extra time.
Create a tolerance margin ⏯️
- Give the margin a name, for example, "Morning clock-in margin".
- Configure the margin by setting:
- The margin time in hours and minutes (minimum 1 minute). In this step, you can also decide whether all time not worked will be deducted, including the margin (toggle on), or whether tolerance only starts counting after the margin is exceeded (toggle off).
- How the margin applies, and when: after clock-in time, before clock-out time, or both (shared margin).
- Margin conditions, for example, whether it also applies when returning from a break or whether exceeding the tolerance time counts as a late arrival.
- Click "Save," and you're done!
Tolerance margins only work if the employee has a schedule or shift assigned, as they are measured against that reference.
Create an overtime margin ⏩
- Give the margin a name, for example, "Overtime 30 min clock out".
- Configure the margin by setting:
- The margin time in hours and minutes (minimum 1 minute). In this step, you can also decide whether you want to add to overtime all the time worked, including the margin (toggle on), or whether overtime only starts counting after the margin is exceeded (toggle off).
- How the margin applies, and when: once the employee completes their working day, or based on their clock in/clock out schedule or assigned shift. If you choose the second option, you can also decide which clock-ins it applies to: before clock in, after clock out, the first or last clock in, etc.
- Click "Save," and you're done!