Employee management
- What are batch actions?
- What are templates?
- Is it possible to see which employees are active in real time?
- How can I create employees in Sesame?
- Can I delete users from my account?
- Can I create several employees at once?
- What does it mean to deactivate an employee, and how can I do it?
- How can I invite employees to Sesame?
- Who can see employee data?
- Why are employees not uploaded?
- Instructions for the correct import of employees via bulk load
- What is the Employees section and what is it for?
- What information is available to consult in the employee's profile?
- Which information is available on the employee file?
- How to filter your employee database?
- I want to create just one employee. Is that possible?
- What is the “Custom fields data” bulk upload template, and what is it used for?
- The bulk upload template contains errors, what should I do?
- How to access the import history?
- How can I upload or modify employee identification numbers in bulk?
- Can I add a salary from the Contracts section?
- How can I create a new contract?
- How can I terminate a contract?
- Can I view the history of an employee's contracts and annexes?
- How can I add an annex?
- How can I modify an expired contract?
- How are contracts classified within the contract history?
- How can I assign a Lead recruiter to an employee?
- How can I see deactivated employees?
- What is the salary bulk upload template, and what is its purpose?
- How can I manage employee birthdays?
- Can I transfer employee information between different companies in the group?
- What is the Journey section, and how can I configure its visibility?
- How do assignments work in Sesame?
- How can I keep an employee’s ID code when changing companies within the same group of companies?
How can I create a new contract?
You have two options for creating a contract, depending on your needs. In both cases, you’ll be able to collect detailed information, align it with current legislation, and include all contractual data.
- From the employee profile, if you need to create an individual contract with specific conditions.
- Using the bulk upload template, if you want to apply the same conditions to multiple employees at once.
Creating a contract from the employee profile
Use this option to assign unique, individual conditions to an employee.
Go to Employees >> [Employee name] >> Contracts >> Add contract, and complete the following steps:
- Contract details: set the type of contract you want to assign to the employee.
- Job position: indicate the job title the employee will hold.
- Working time: fill in the assigned working hours and how they will be distributed throughout the week. If the collective agreement defines the "Annual legal maximum of hours", this field will be filled in automatically when the agreement is linked.
- Other variables: add extra information, such as trial period, employee qualifications, Social Security number, etc. There’s also a field for comments.
⚠️ Mandatory fields. To create the contract, you must complete the following fields: contract type, start date, job position, type of workday, weekly hours, and trial period.
Creating contracts using the bulk upload template
This option is ideal for assigning the same conditions to several employees at the same time.
Go to Employees >> Import >> Contract data, and follow these steps:
- Download the template: use the empty template to enter data from scratch (recommended if it’s the first time you’re adding this information for employees). Use the pre-filled template to update or complete information already uploaded.
- Fill in the template following the instructions to ensure correct bulk data import.
- Upload the template by clicking "Upload template" in the same section where you downloaded it.